Below is information regarding Graduate Faculty membership, proposal of a graduate course, and Advisory Committee responsibility for SGS Faculty members.

Graduate Faculty Membership:

Nomination for membership to the SGS Graduate Faculty must be initiated by the head of the appropriate academic department/center or program.  A Request for Appointment must be completed by the nominating department head and submitted, through the location-based Associate Dean for Graduate Studies, to the HSC Office of Graduate Studies.  Appointment to the Graduate Faculty is made by the Dean of the SGS upon recommendation from the Graduate Program Council.

Please refer to the Guidelines for Graduate Faculty Membership for information prior to submitting the appointment paperwork.  Specific eligibility requirements and rights/responsibilities for the various levels of membership are further defined here.

Graduate Faculty Handbook:

Upon becoming a member of the SGS Graduate Faculty, it is important that faculty members carefully read through the SGS Graduate Faculty Guide.  The Faculty Guide provides essential information that is specific to the unique nature of the SGS.  While some aspects of Graduate Faculty membership closely align with what a faculty member has experienced through their primary appointment, such things as student due process, degree planning, and program structure are unique to the SGS.

Proposal of a New (Modification of an Existing) Graduate Course:

Graduate Faculty members may propose the development of a new Graduate Course by submitting a Curriculum Action Form (CAF) to the HSC Office of Graduate Studies.  Ultimately, the Dean of the SGS will approve the course upon recommendation from the Graduate Program Council.  Once approved, the CAF will be submitted to the HSC Registrar's Office so that the course can be integrated into the SGS curriculum.  The same process is required for those Graduate Faculty who wish to modify an existing graduate course. 

Please remember, when submitting a CAF for approval, you must also submit a course syllabus.  All course syllabuses must follow the approved SGS Syllabus Template guidelines.

Advisory Committee Responsibilities:

The progress of each student through their graduate training is under the direction of a supervising professor and Advisory Committee.  Advisory Committees are responsible for a student's progress and approve the program, courses, and areas of research a student will pursue.

The Advisory Committee consists of at least 4 Graduate Faculty members for Doctoral candidates and at least 3 Graduate Faculty members for Master's students.  One of the members on a student's Advisory Committee is the supervising professor who serves as the Chair of the Committee.  In certain circumstances, a student may have two supervising professors who serve as Co-Chairs of their Committee. 

Advisory Committees must meet with their student a minimum of once per year to ensure that they are progressing through their coursework and research at a satisfactory rate.  The Committee must then complete and submit an Advisory Committee Meeting Evaluation to their location-based Office of Graduate Studies.  In addition, Advisory Committee members should be familiar with the function and purpose of each of the forms listed on the Student Forms webpage and should ensure that the appropriate forms are completed and submitted to the HSC Registrar's Office as needed.